Deployment (Travel) Agreement (DA)
Who does this agreement apply to?
This agreement applies to all team members, volunteers, donors and partners travelling on behalf of Jigsaw Charity.
Behaviour & Conduct
Whilst partaking in deployments, all volunteers represent Jigsaw Charity and therefore, good conduct is essential at all times. (Please refer to the Jigsaw Code of Conduct).
Jigsaw Charity will not be held responsible or associated with any individual or group for their negative speech or actions.
Politics & Sectarianism
It should be understood that the religious and political situations of countries are very much different to the UK. Conversations which are considered politically correct within the UK, may not be so outside of the UK. Volunteers are requested to refrain from discussing issues related to sectarianism, local politics, or any other sensitive issues throughout the duration of travel.
During the travel planning process, Jigsaw Charity will arrange the booking of accommodation on behalf of volunteers. To avoid any costly errors, Jigsaw Charity will provide the full flight itinerary for volunteers to book.
All accommodation costs are payable at the property in local currency by the individual unless stated otherwise.
Please carefully read and complete the following 6 sections:
1) Do you have any unspent criminal convictions? Please select:YesNo
1b) If yes, please list your unspent convictions:
2) Have you been stopped at a UK border under Schedule 7 of the Terrorism Act? Please select:YesNo
2b) If yes, please explain the reason for your Schedule 7 stop:
3) Have you ever been refused entry into any country? Please select:YesNo
3b) If yes, please provide country name, date and reason:
4) Please attach a copy of your passport:
5) Please select the country you are visiting:
6) If travelling to Lebanon, attach your travel insurance certificate:
It is mandatory to upload a valid travel insurance certificate for any deployments to Lebanon, although we highly recommend it for any destination. Please upload your mandatory travel insurance certificate for Lebanon, or optional certificate for any other destination.
Although we cannot recommend any insurance companies, World Nomads specialise in volunteer insurance and may be able to provide you with a travel insurance quote, although we recommend that you compare quotes from multiple sources
NOTE 1: Any individuals who have been convicted under the Terrorism Act or Sexual Offences Act will not be allowed to travel. If any of your circumstances change in relation to questions 1, 2 or 3, it is your responsibility to inform the charity.
NOTE 2: Any individual with unspent convictions will be referred to the board of Trustees for a decision if travel will be permitted.
Providing your emergency contact information
As you are travelling on behalf of Jigsaw, we require you to complete a short form (will be sent to you separately) for audit purposes and in the event of any emergency. Please note that this data will only be shared with the Team Leader that you are travelling with and will only be retained for the purpose it is required for.
Protection of children and vulnerable adults
NOTE 3: Please ensure you have familiarised yourself with the Jigsaw Charity Safeguarding Policy.
In the event of unforeseen circumstances such as bad weather, political unrest, or any other situations outside of Jigsaw Charity’s control, deployments may be cancelled at short notice. Jigsaw Charity endeavour to avoid this where possible, our utmost priority is the safety of volunteers.
Jigsaw Charity is not responsible for any injury or loss of belongings, including cash, whilst you are on a deployment – we strongly advise you to take out any appropriate insurance. Although the Foreign & Commonwealth Office (FCO) can help, such as contacting family or visiting you in hospital, if you require hospitalisation or medical treatment abroad, they won't cover the cost.
The current situation in Lebanon, dictates that Travel insurance is a mandatory requirement – this needs to be carried out by the traveller prior to completing this agreement.
Character References & DBS checks
Jigsaw Charity reserves the right to request character references or DBS checks from volunteers prior to travelling.
Annex A (Field Guidelines)
The safety and security of the team, partners as well as the beneficiaries is of paramount importance to Jigsaw Charity. Therefore, it is imperative the below rules/guidelines are followed to the letter.
Please note that if these guidelines are not adhered to during the field trip, Jigsaw Charity reserves the right not let you continue for the remainder of the trip and may refuse you for travel on future deployments.
Volunteer Agreement Addendum (VAA)
Volunteers are an important and valued part of Jigsaw Charity. We hope that you enjoy volunteering with us and feel a full part of the team.
This VAA is not intended to be legally binding, unlike the DA. The VAA informs you what you can expect from the charity, and what we hope from you. We aim to be flexible, so please let us know if you would like to make any changes and we will do our best.
We, Jigsaw Charity, will do our best:
I agree to do my best:
I have read and understood all of the policies within this agreement and certify the information provided is true to the best of my knowledge
Leave this empty:
Your legal name
Your email address
If you have questions about the contents of this document, you can email the document owner.
Document Name: Deployment Agreement
Agree & Sign